How to Automatically Sync Contacts between Outlook and Gmail?

Microsoft Outlook has 400 million users throughout the world and it is this popularity of this app that almost each one of us started using it today. To make it work properly, we need to sync our contacts with the device that we are using. It makes the work very smooth and easy to access from any location. Here, we are going to discuss how you can sync your Outlook contacts with Gmail. 

Sync contacts with Gmail 

Gmail is undoubtedly one of the most popular email services since forever. It has got 1.5 billion active users from all over the globe. To sync your Outlook contacts with any of the mail providers, you will have to check whether they are using the Microsoft Exchange ActiveSync. Well, it is therefore good to use Gmail, as it uses the ActiveSync. Here are all the steps that you need to follow to sync your Outlook contact with Gmail. Alternatively you can use third party tools like Share Gmail Contacts and Shared Contacts for Gmail® App and Share Google Contacts App at chrome webstore.

  1. The very first thing that you need to do is to have the Gmail app on your device. If it is already there on your device, check whether it is updated or not. 
  2. After all of this, you need to register your Outlook account with Gmail. To make this step smooth, make sure that you have a valid Outlook account. If you don’t have one, we would suggest you make it before the process starts. You need to register for it, set it up and need to check on your computer whether it is working or not. Check whether the sync is done properly or not. 
  3. Now, you need to log into your Outlook account from the Gmail app. You will have to use the same credentials you use on the desktop. After that, open Gmail and tap Menu. You can find it by clicking the three horizontal lines on the left side of your Gmail screen.
  4. After that, tap settings and then add an account. A new page will open up and on this next page, you’ll see a list of email services. This is a list of services that the Gmail app supports. Now, you need to tap on Exchange and Office 365.

Here, you will have to note that you don’t select Outlook, Hotmail and Live. The reason behind this is that these services use IMAP and POP. These are sync protocols that can’t sync contacts or calendars. They are used only to sync email. You can visit the informative article oh How to share Google Contacts Techtimes article.

  1. After this, type your email address and password on the page that opened. 
  2. It’ll soon start validating server settings. If you get a popup request of Remote security administration, tap OK. After this, complete your sign-in on the next page.

After all, this is done, you will have to check whether your email account is accessing your calendar and contacts or not. To check it, first, go to settings, then the app, permissions and then finally turn on the contact switch to green. 

Other ways to sync Outlook contacts 

In the previous section, we discussed how we could sync Outlook contacts with Gmail. You will be glad to know that there are other ways too in which you can sync your Outlook contacts with your device. Here, we will be giving short descriptions related to other alternatives. 

Using iPhones 

You can sync your outlook contacts using your iPhone and that too very easily. It might not be done if there are incorrect permission settings or general software issues. These issues could be bugs that stop Outlook from syncing with your phone. On iPhone, you can sync your contacts using features like Settings, iTunes, iCloud, via email, by importing as vCards, or through Exchange.

Using iPads

There are two options to use when you want to sync Outlook contacts with iPads, namely iTunes or iCloud. If one wants to use iCloud on their computer, they can copy contacts to iCloud. After that, they can access them from the iPad. On the other hand, if you are using iTunes, you can sync using iTunes to your iPad. 

Using iCloud

To you sync your contacts with iCloud, you need to have a PST file on your computer that has all your Outlook profile data. After that, you can import the contacts to iCloud in two parts. You can convert the PST contacts into vCards and then can import the file into iCloud. 

These were all how you could sync the Outlook contacts with Gmail and all other possible devices. We have tried to elaborate on the processes for you. If you read it thoroughly, you will realise that it is very easy and could be done all by yourself.  

Practices Related To Visitor Management

Organizations, especially the more reputed ones have one thing in common; a huge number of visitors. With the rising problems in security, it is crucial to install a visitor management app or a sign in app at the entrance of the organization so that you can keep track of everyone who comes and goes. Paper logs and signing in manually are a thing of the past. Safety is of optimum importance and safety is what is threatened the most these days. So keep your employees safe. But if you keep a few steps and practices in your knowledge you will make the most of the software that you are using.

sign in apps

Maintain a policy

You can maintain a policy which will cater to the management requirements of the software and in addition provide the best security. This policy will do a number of things like take care of the responsibilities in terms of the sign in app and also select the person who will operate the software on a daily basis. They are also supposed to confirm the operational system, the access points of visitors and type of sign in they are required to maintain. The protocols outlined by them must be properly followed.

Make it user friendly

A complete management software system does a lot of things like maintaining the safety of the organization while also making the organization appear more modern and up to date in the eyes of the visitors. The system should be user friendly, or else the maximum benefits will not be gotten from them. If your receptionist fails to understand how to operate the sign in app there is no point of trying to use that.

Temporary badges

A very good way of securing your organization is printing out identity badges temporarily for every visitor that comes. It makes it easy for the staff to track them as and when necessary. It will also help them be on the lookout for anything suspicious.

Appointment based operation

When you are using a sign in app a system that is appointment based can come in handy. If the receptionist is already expecting a client the whole process runs much more smoothly and the check in process too can begin soon. The system meanwhile will alert all the other people in the office that the person concerned has arrived.  This way everything can work much more efficiently.

sign in app

Report generation

Analyzing the data on a particular visitor is made easy by this visitor management software. There can be patterns and trends maintained by certain visitors and the system will detect that for you. Potential threats and issues can be understood beforehand thus minimizing the chances of experiencing a safety hazard. A sign in app that will generate reports on certain visitors can actually help a lot in such situations. They can be filtered by certain criteria by the administrators so that safety is assured completely.

Visitor management apps and software has been the one answer to every safety issue for quite a while now and the proper usage of them can yield hugely satisfactory results.